Introduction
You have now:
Built your data model
Created DAX measures
Applied Time Intelligence
Designed a complete dashboard
Optimized it for performance and usability
Now comes the final step.
Making your dashboard available for others to use.
In real companies, your work is not complete until stakeholders can access and interact with your report.
In Day 40, you will learn how to publish and share your dashboard using Power BI Service.
What You Will Learn Today
You will publish your report to Power BI Service
You will understand Workspaces
You will understand Free vs Pro licenses
You will learn what to do if you do not have an account
You will understand Work/School account requirements
You will share dashboards with others
You will manage access permissions
Why This Skill Matters for Your Career
This is where most beginners stop.
But in real jobs:
You don’t just build dashboards
You deploy them
Managers, teams, and clients should be able to:
Access
Interact
Make decisions
This step makes your project real-world ready.
Understanding the Flow
Desktop → Publish → Power BI Service → Share
Important Requirement Before Starting
Power BI Service requires a Microsoft account.
You can use:
Personal Microsoft account
OR
Work/School account
Without an account:
You cannot publish reports online.
What To Do If You Do Not Have an Account
If you do not have a Microsoft account:
Go to:
Create a free Microsoft account.
After creating the account:
Login in Power BI Desktop
Then continue with publishing.
If you only want to practice Power BI Desktop:
You can continue learning without any account.
Account is required only for Power BI Service features like:
Publishing
Sharing
Online access
Important Note About Work or School Account
Sometimes Power BI Service may ask for:
Work account
School account
Organizational account
instead of a normal personal account.
This is common for many beginners.
If this happens:
You can continue learning completely in Power BI Desktop.
OR
You can create a free Microsoft 365 Developer account for practice.
Go to:
This provides a free organizational account for learning purposes.
Understanding Free vs Pro License
Power BI Free
You can:
Publish reports to your own workspace
Access dashboards online
Practice and build portfolio projects
But:
Sharing with others is limited.
Power BI Pro
Required for:
Team collaboration
Organization-wide sharing
Most company environments
For learning purposes:
Power BI Free is enough.
Step-by-Step: Publish Your Report
Open your report in Power BI Desktop
Click:
Home → Publish
Sign in to your Power BI account
Select:
My Workspace (or any workspace)
Click Publish
Test Checkpoint
You should see:
“Successfully published”
Step-by-Step: Open Power BI Service
Go to:
Login with your account
Go to:
Workspace → My Workspace
You will see your report there
Step-by-Step: Understand Workspace
Workspace is where:
Reports
Datasets
Dashboards
are stored
In companies, teams use shared workspaces.
Step-by-Step: Create a Dashboard in Service
Open your report
Pin visuals:
Click on a visual → Pin
Create new dashboard
Give name
Test Checkpoint
Dashboard is created with selected visuals.
Step-by-Step: Share Your Dashboard
Open dashboard
Click:
Share
Enter email address
Give permission:
View only OR Edit
Click Send
Important Note
Sharing features may require:
Power BI Pro license
depending on organization setup.
Step-by-Step: Control Access
You can:
Add users
Remove users
Control permissions
This ensures data security.
Step-by-Step: Test as a User
Open shared link
Check:
Filters working
Visuals responding
Layout intact
What You Built Today
You successfully:
Published your report
Created a dashboard in service
Understood Free vs Pro
Learned account requirements
Understood Work/School account limitations
Shared it with users
This completes the full Power BI workflow.
Common Mistakes to Avoid
Not signing in before publishing
Publishing to wrong workspace
Forgetting to refresh data
Sharing without checking permissions
Confusing Free and Pro limitations
Try This Yourself
Create a free Microsoft account or Developer account and publish your dashboard.
Then explore:
Workspace
Dashboard
Sharing options
This gives real deployment experience.
What Comes Next
Next, you will start interview preparation and real-world Power BI scenarios.
Stay Connected and Keep Practicing
Blogs WhatsApp Channel (for daily quizzes and blog updates):
https://whatsapp.com/channel/0029VbCcWME4inotCWmN5511
Telegram Channel (Job Updates & Career Alerts):
https://t.me/careervalore
WhatsApp Channel (Daily Job Updates):
https://www.whatsapp.com/channel/0029Vay7sUV11ulUIhLBUI44
Conclusion
Today you completed the final deployment step in Power BI.
You didn’t just build a dashboard.
You learned how to publish, manage, and share it for real-world use.
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